Rental fees are due when space is booked. Local check/money order accepted payable to “SCCVMBBT.”

Cancellation Policy: Any contracted event that is canceled by renter more than 120 days from event date may receive a refund of contracted amount, less a $300 processing fee. For cancellations made by renter for any contracted event less than 120 days from event date, Renter forfeits all fees paid, and is responsible for the payment of any outstanding contract fees due SCCVMBBT. All cancellations will be charged a minimum $300 processing fee.

A damage deposit may be required for high capacity events at the sole discretion of the SCCVMBBT.

Contracts will be issued to adults over 18 years of age only.

The right to revoke permission for use of any facility at any time is retained by SCCVMBBT.

The SCCVMBBT may terminate any special events activity when it is necessary for the safety of the public, for the protection of resources or for violation of any rules and regulations of the City of Santa Cruz, deemed necessary by an act of God, or in the public interest. No liability will be incurred by the SCCVMBBT, the County of Santa Cruz, its agents or employees, by reason of such termination, and no rebates, refunds or fees, rents or deposits will be made solely because of such termination.

Renter shall not assign or sublease any portion of the premises, or any rights under this permit without prior approval of SCCVMBBT. Any such assignment or sublease shall be void and SCCVMBBT shall have the right to exclude any and all persons from the facility attempting to exercise any right or privilege under such assignment or sublease.

Requests from promoters or contractors involving performance by organizations or individuals with whom separate contracts are made will require that copies of such contracts shall be made available to SCCVMBBT for inspection upon request.

If the event involves any type of performance, such as music, theatre, poetry reading, etc., renter warrants and represents to SCCVMBBT that the use of the facilities will not result in an infringement of any right protected under item 17 of the US Code (copyrights), including any payments for music use to ASCAP and BMI. Renter further understands they will be solely responsible for the content of any performance at the facility. Applicant further agrees to assume the defense and will indemnify and hold harmless the County of Santa Cruz, SCCVMBBT, and its officers and employees from every expense, liability or payment including attorneys fees by reason of any claimed infringement of any rights protected under Title 17 of the United States Code.

Publicity of any type may not be released for an event until renter has signed a contract with SCCVMBBT. All publicity is subject to approval by SCCVMBBT prior to its release. Renter agrees to adhere to City of Santa Cruz municipal code 9.49.040(B) regarding postering in the City or Unincorporated area of the County, which is not allowed on telephone poles, street signs or any public property. The cost for removal of illegal posters will be charged to renter and/or deducted from renter deposit.

Events which include sales of items such as merchandise or concessions within facility require SCCVMBBT approval.

Any event which charges admission is subject to the City of Santa Cruz admissions tax (5%).

The SCCVMBBT, when deemed in the best interest of the City or Community, may at its sole discretion make exceptions to the established policies, rules and fees.

Renter is responsible for the set up and removal of any chairs, tables and equipment used in their room. Check with SCCVMBBT staff in advance of event if special assistance is needed.

Attendance will be limited to the occupant load of the facility as established by the County Fire Marshal or as determined by SCCVMBBT.

Entrance to the facility is allowed at the time specified on the approved contract and users are also expected to leave at the time specified. Specified times should include time necessary to prepare for the activity and clean-up time by the user.

Renter shall leave all facilities in a clean and orderly condition.

Smoking is not permitted in the SCCVMBBT.

Renter shall not use tape on, or drive nails, screws, tacks, pins or other objects into the floors, walls, ceiling partitions, doors or window casings.

No structure or sets are to be built unless specifically provided for herein, and no shrubbery or trees are to be cut, trimmed or injured.

A deposit may be required in order to serve alcohol in the SCCVMBBT. For public admission events, alcohol must be consumed within reserved areas. State laws on alcoholic beverages prevail.

SCCVMBBT Security personnel will be required for any event where alcohol is served or amplified music played.

Sound amplification must be requested and explained at the time this contract is created. Sound levels are under the exclusive control of the SCCVMBBT.

Fires, pyrotechnics, fireworks or other flammable materials are not permitted. At no time shall exits be covered or obstructed with any decorations or other materials.